Pilot Community Tourism Grant Program

January 07, 2025 • By: MNA, Montana Nonprofit Association

This page offers links, resources, tools, and updates for Montana Department of Commerce Pilot Community Tourism Grant Program recipients.

Quick Links

https://www.youtube.com/watch?v=P6Tq2EsuE7I

Upcoming Trainings

Cohort Chats | Third Tuesday of the Month | 4:30 – 5:30 | Zoom

  • March 18
  • April 15
  • May 20
  • June 17

Matching Funding | April 30 | 12 – 1

Hear about current and future grant opportunities to make PCTGP funding go further as well as search tips, platforms, and tools for identifying grant and matching funding.

Resources

July 2024 Community Capacity Assessment Summary

survey distribution tips

Shared Messaging

Committee Chair Job Description

  • Job descriptions help clarify roles and keep steering committee members on track
  • See a customizable job description template below. Request additional templates or descriptions by emailing ashike@mtnonprofit.org or share your examples to the cohort at pctgp@gaggle.email
  • Committee Chair Job Description Template

Get Grant Ready Resources

2024 Get Grant Ready presentation

Request for Proposals Best Practices

So you want to create an RFP?  

Working with contractors and consultants will likely be a part of your grant activities. Resources for crafting and building a great RFP process are below.

  • Advice for small business owners from Linkedin Learning (this is also an ad for a software company so feel free to disregard that piece)
  • When using government funding, make sure to chat with your county attorney to make sure you are following any rules/regulations that the county has for procurement.  It would be better to air on the side of caution with any boilerplate language or process that the county recommends.
  • If you are working with PCTGP funding, be sure to follow all Dept. Of Commerce procurement requirements.

Running Great Meetings

Collaborative work means many meetings!

Make the most of your time working with your steering committee by viewing and sharing the resources below:

Budget Mini Workshop

Stay on top of the budget

Budgeting tools and tips below:

Contractors

See a full list of MNA’s Partners for Good Directory here. Additional curated parters here:

Grant Writing, Evaluation, Planning:

Website Development, Marketing, Communications:

Inspiration + Learning:

Project Management + Grant Administration:

  • Wild Prairie Strategies

    • Wild Prairie Strategies serves as the lead project coordination and grant administration partner for the Town of Broadus under the Pilot Community Tourism Grant. Our responsibilities include overall project management, stakeholder coordination, grant compliance, community engagement support, and reporting.

      We were proud to be the first community in the state to have a fully executed contract approved under the grant program. Since then, we have ensured on-time and thorough quarterly reporting, consistently submitted with little to no follow-up questions from the Montana Department of Commerce. In addition, monthly draw requests are submitted and processed promptly, maintaining a steady flow of funding for project implementation.

      As part of our services, we developed and managed the Request for Proposals (RFP) process for the Preliminary Architectural Report (PAR) for the Powder River Historical Museum Welcome Building. Through this process, we secured a highly qualified architectural firm, High Plains Architects, to lead the project, ensuring the PAR meets all CDBG compliance standards and reflects the community’s goals.

      Our team can support your committee by coordinating meetings and documentation, facilitating public input, managing contractor and consultant partnerships, and aligning revitalization efforts with regional tourism strategies. 

       

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Tourism Grant